Microsoft Teams Live transcription

Owned by Anthony Orofiamma
Last updated: Mar 15, 2022
3 min read

 

Start Transcription

  1. Go to the meeting controls and select More actions.

  2. Choose Start transcription.

All participants see a notification that the meeting is being transcribed. The transcript appears on the right side of your screen.

Change the transcript language

The transcript language must be the same as the language being spoken in the meeting. To change the language setting: 

  1. You'll see the live transcription on the right side of your screen. At the top right of the transcript window, select Transcript settings  

  1. Select 

Change spoken language.

  1. You'll be prompted to choose the language everyone in the meeting is speaking. Select the applicable language, and then

click Confirm. The transcript will now display in this language.

 

Hide or show live transcription

  1. Go to the meeting controls and select More actions.

  2. Choose Hide transcript or Show transcript.

Note: Obscenities are obscured by asterisks.

 

Stop live transcription

The meeting organizer and presenters can stop and restart transcription during the meeting. (For info about organizer and presenter roles, see Roles in a Teams meeting.)

  1. Go to the meeting controls and select More actions.

  2. Choose Stop transcription or Stop recording (if a recording is in progress).

     

The transcription stops automatically when all participants leave the meeting.

Download the Transcript

When the meeting is over, the transcript is immediately available in the meeting event on the calendar. Meeting participants can download it as a .docx or .vtt file.

  1. Select Calendar on the left in Teams.

  2. Open the meeting event and select the transcript.

  3. Above the transcript, select Download and then choose the file type you want.

Tip: After the meeting, along with the transcript, any other available meeting-related items (attached docs, meeting notes, the recording) will also be available from the Details tab when you open the meeting event.

 

Share the transcript with mobile participants

Uploading the transcript to chat makes it available to meeting participants who joined from a mobile device.

  1. Download the transcript to your computer.

  2. In the meeting chat, select Attach “paper clip icon”  beneath the compose box and then upload the transcript.

     

Delete the transcript

The meeting organizer can delete the transcript.

  1. Open the meeting and go to Recordings & Transcripts.

  2. Select Delete   to delete the transcript.